Share the Attendance Kiosk QR Code or Link

Your volunteers can use the Attendance Kiosk to check in and out of shifts and opportunities. Read more about the Attendance Kiosk. 

To help volunteers access the Attendance Kiosk, share the QR code or link. For example, insert the link in email messages such as automated shift reminders or general reminders. Let volunteers know they can use the Attendance Kiosk or the Bloomerang Volunteer mobile app. 

You can also print, download, or copy the QR code. For example, print the QR code and display it in multiple places at your event or site. Volunteers scan the code with their mobile phone to check in without waiting in line.

In this article:

• Before You Begin
• What is a QR Code?
• Insert the QR Code or Link in Email Messages
• Print, Download, or Copy the QR Code

Before You Begin

To allow volunteers to check themselves in and out, you must enable General Attendance or Shift Attendance, and then enable Self check-in/check-out.

Read about how to enable these settings.

What is a QR Code?

A QR code is a special type of barcode that looks like a patterned square. Most mobile devices have a built-in app that can scan QR codes. When volunteers scan your QR code with their mobile phones, the Attendance Kiosk opens. Your QR code is the same for all of your organizations, opportunities, and shifts, and it never expires.

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Insert the QR Code or Link in Email Messages

When you create or edit an email in Bloomerang Volunteer, you can insert a QR code or a link (kiosk.bloomerang.co) for the Attendance Kiosk. You can do this at the Organization or Opportunity Level.

For example, you might:

• Email the QR code to managers so they can print and post it at an event
• Email the link to managers so they can set up an Attendance Kiosk station at an event
• Email the link to volunteers so they can use the Attendance Kiosk on their personal mobile phone to check in

To insert the QR code or link in an email message:

1. Create or edit an email message.
2. In the message body, click Special Links.
3. Select Attendance Kiosk.
4. To insert a link, select Insert Link. The URL https://kiosk.bloomerang.co appears in the message body.
   
5. To insert the QR code, select Insert QR Code. The QR code appears in the message body as a .JPG file.
   

Print, Download, or Copy the QR Code

You can print, download, or copy the QR code from the Organization or Opportunity level.

When you select to print or download the QR code, Bloomerang Volunteer generates a Mobile Check-In PDF designed for display at your event or site. The PDF includes the QR code and URL for the Attendance Kiosk. If volunteers can’t scan the QR code, they can enter the URL in their mobile browser to check in or out. The Mobile Check-In PDF also includes simple instructions for mobile check-in, which appear in your selected language.

To print the QR code:

1. Do one of the following:
   • At the Organization level, click Opportunities. Hover over the opportunity, click Actions, and then select View an overview of this Opportunity. 
   • At the Opportunity level, click General Settings.
2. Click Attendance Settings.
3. In the Attendance Kiosk section, click one of these options:
   • Print QR Code. The print settings for your browser open. Select your printer.
   • Download QR Code. A PDF file downloads to your computer.
     
     
   • Copy Link. The link copies to your clipboard so you can paste it to an email, file, or other location.

Related

• Self Check-In and Check-Out on the Attendance Kiosk
• General Check-in/Check-out vs. Shift Check-in/Check-out